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Topics: Loss Control
Maintaining accurate contact information is one of the most important components of any business operation, and it is even more critical in an emergency. Knowing how to reach your employees and vendors is a vital part of helping your business to quickly recover from a disaster.
2. Update critical business functions.
The OFB-EZ™ Open for Business® program offered by IBHS includes forms that can help you to prioritize which business functions are most critical for continuing operations in an emergency situation. Critical business functions can change from year to year. Review your existing disaster plan to account for any changes, such as the addition of new business systems, products and employees.
Here are some questions to get you started:
Be sure to prioritize each function (high, medium or low) and determine who among your staff is responsible. Record detailed notes outlining the steps that should be taken in common disaster scenarios, such as power outages, damage to equipment or natural disasters.
Work with your employees so that they fully understand the procedures for recovering the critical business functions. Name an alternate employee to take charge should the primary employee be unavailable to perform the function. Advance planning will help everyone recognize their responsibilities.
3. Prepare your recovery location.
If your plans include the use of a recovery location – an alternative site for business operations – take time to review your needs to be certain the location is still adequate. Be sure the location is equipped with any special supplies or equipment that will be needed to continue business operations.
It is also a good idea to contact the recovery location provider before the season starts, so that you can review your plans and ensure that your requirements are still being met.
The Insurance Institute for Business & Home Safety (IBHS) is a nonprofit applied research and communications organization dedicated to reducing property losses due to natural and human-made disasters by building stronger, more resilient communities. AmTrust supports the efforts of the IBHS in helping to protect businesses and their employees before, during and after a hurricane.
Being proactive is a key to helping to avoid, or at the very least, reduce the amount of loss and property damage your small business suffers during severe weather season.